Accounts Payable Specialist

This position is hybrid and sits within our Accounting and Finance division which facilitates day-to-day cash flows of the company, analyzes assets and liabilities, and aids planning for future growth. 

The Opportunity

The Accounts Payable Specialist supports the Accounting Department in various roles.  The Accounts Payable Specialist owns the Plan Acquisition Check process on in office days and assists the Sr. Accounts Payable Specialist in preparing weekly payment batches. This includes reviewing invoices for accuracy and completeness, sorting documents by account name or number and processing invoices for payment. They may perform other basic clerical duties associated with Accounts Payable. The Accounts Payable Specialist may post transactions to journals, ledgers and other records.

What You’ll Be Doing

• Utilize UCMS, Plans & Checks queue, Outlook, FedEx and QuickBooks to process check requests submitted by team members.
• Create and print checks via QuickBooks.
• Create shipping labels via FedEx and ship checks each day.
• Communicate with Content team members regarding questions and/or issues with check requests.
• Communicate with Accounting team regarding questions and/or issues with check requests.
• Process and review a high volume of invoices, ensuring accuracy and adherence to company policies and procedures.
• Establish and maintain strong relationships with vendors, resolve any invoicing issues or discrepancies, and manage vendor inquiries in a professional and timely manner.
• Coordinate the timely and accurate processing of payments to vendors, including check runs, ACH transfers, and wire transfers.
• Reconcile vendor statements and resolve any discrepancies, ensuring accurate accounts payable records.
• Ensure compliance with company policies, accounting principles, and applicable regulations in all accounts payable processes.
• Generate and distribute regular reports on accounts payable metrics, such as aging reports, balance sheet bridging items, and ad hoc analysis as requested.
• Identify opportunities for process improvement and automation within the accounts payable function to enhance efficiency and reduce manual tasks.
• Assist in internal and external audits by providing accurate and organized documentation and supporting auditors as needed.
• Collaborate with other departments, to resolve issues and streamline financial processes.
• Other Accounting projects may be directed
• This job description in no way implies that the duties listed here are the only ones that team members can be required to perform.

What You Bring to the TeaM

• AA/BA/BS Degree in Accounting, Finance or related major OR High School diploma and 2-3 years of relevant experience
• Requires understanding of bookkeeping procedures
• Strong MS Office Skills- Word, Excel, Power Point
• Ability to meet deadlines under pressure
• Good organizational and priority setting skills
• Business Central accounting software experience
• Exceptional phone skills

Physical Demands and Work Environment:

• The physical activities of this position include frequent sitting, telephone communication, and working on a computer for extended periods. Visual acuity is required to perform activities close to the eyes.
• Team members are expected to maintain a dedicated and ergonomically appropriate remote workspace.
• Team members who live within commuting distance of one of our office locations (Greater Cincinnati/Northern Kentucky or Atlanta, Georgia) are expected to work in a hybrid capacity, with regular in-office presence on Tuesdays and Wednesdays.
• All team members must reside and perform their work within the United States.

E-Verify Statement 
ConstructConnect utilizes the E-Verify program with every potential new hire. This makes it possible for us to make certain that every employee who works for ConstructConnect is eligible to work in the United States. To learn more about E-Verify you can call 1-800-255-7688 or visit their website. E-Verify® is a registered trademark of the United States Department of Homeland Security. 

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